Introduction

This Privacy Policy outlines how the Institute for Collaborative Innovation ("we," "our," or "the Institute") collects, uses, stores, and protects your personal information when you visit our website, use our services, or interact with us in any way. We are committed to protecting your privacy and handling your data with transparency and integrity.

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What Information We Collect

We receive, collect and store the following types of information:

• Personal identifiers including name, email address, phone number, and postal address

• Professional information such as job title, organization, and professional credentials

• Account credentials including login information and passwords

• Internet or network activity information including IP address, browser type, device information, and cookies

• Payment information when you register for events, programs, or make donations

• Communications with us including emails, form submissions, and survey responses

• Website usage data including page views, time spent on pages, and navigation patterns

• Photos and videos if you participate in our events (with your consent)

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How We Collect Information

We collect your personal information when you:

• Register for an account on our website

• Submit information through our contact forms, registration forms, or surveys

• Subscribe to our newsletters or publications

• Register for or attend our events, programs, or webinars

• Make donations or payments through our platform

• Apply for grants, fellowships, or participation in our programs

• Interact with our social media accounts

• Visit our website (through cookies and similar technologies)

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Why We Collect Your Information

We collect your personal information for the following purposes:

• To provide and operate our collaborative programs, events, and services

• To process and fulfill your registrations, applications, and requests

• To communicate with you regarding your inquiries, activities, and account

• To send you relevant updates, newsletters, and information about our programs

• To improve our website, services, and program offerings

• To conduct research and analyze data to enhance our collaborative initiatives

• To comply with legal obligations and respond to legal requests

• To prevent fraud and enhance the security of our website and services

• To facilitate collaboration between our members and partners (with your consent)

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How We Store, Use, Share, and Disclose Your Information

Your information is stored securely on our servers and those of our trusted service providers. We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction.

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We may share your information with:

• Service providers who help us operate our website and deliver our services (e.g., payment processors, email service providers, event management platforms)

• Research partners and collaborators (only with your explicit consent and as necessary for collaborative projects)

• Legal authorities when required by law or to protect our rights

• Other members of our collaborative network (only with your explicit consent)

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We will never sell your personal information to third parties. Any third-party service providers with whom we share your information are contractually obligated to maintain the confidentiality and security of your data.

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Communications

We may contact you for the following purposes:

• To respond to your inquiries and requests

• To provide important updates about our programs, events, or services

• To send you newsletters, educational content, and announcements (if you have subscribed)

• To invite you to participate in surveys or research related to our mission

• To notify you about changes to our policies or services

• To facilitate collaboration between members (with your consent)

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You can opt out of receiving marketing communications at any time by:

• Clicking the "unsubscribe" link in our emails

• Contacting us directly at info@icicanada.org

• Updating your communication preferences in your account settings

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Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience and collect information about how you use our site. These technologies help us analyze website traffic, customize content based on your preferences, and improve our services.

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We use the following types of cookies:

• Essential cookies: Required for the basic functionality of our website

• Functional cookies: Remember your preferences and settings

• Analytical cookies: Help us understand how visitors interact with our website

• Marketing cookies: Track visitors across websites to display relevant advertisements

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You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of our website.

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Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to the personal information we hold about you

• Correction: Request correction of inaccurate or incomplete information

• Deletion: Request deletion of your personal information under certain circumstances

• Restriction: Request limits on how we process your information

• Data portability: Request transfer of your information to you or a third party

• Objection: Object to processing of your personal information

• Withdrawal of consent: Withdraw previously given consent for data processing

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To exercise any of these rights, please contact us at info@icicanada.org. We will respond to your request within the timeframe required by applicable law.

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Privacy Policy Updates

We reserve the right to modify this Privacy Policy at any time. Changes will be effective immediately upon posting on our website. For significant changes, we will notify you through email or a prominent notice on our website. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

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Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: info@icicanada.org

Last updated: April 6, 2025